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Personal Assistant - Part Time 3 Days

Job Title: Personal Assistant - Part Time 3 Days
Contract Type: Part Time
Location: London, England
Industry:
Salary: £30000 - £35000 Pro Rata per annum + £1,000 Bonus
REF: 3790_1654079565
Contact Name: Joanna Nathan
Contact Email: joanna@trprecruitment.com
Job Published: 6 months ago

Job Description

This role is reporting directly to the Country Manager. The Assistant to the CM provides executive, administrative, and development support. Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CM. Serves as a liaison to the senior management teams; organises and coordinates executive outreach and external relations efforts; and oversees special projects.

Main responsibilities will include:

  • Acting as a first point of contact, dealing with correspondence and phone calls on behalf of the CM
  • Managing diaries and organising meetings and appointments for the CM
  • Assisting the CM with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging travel plans, itineraries and agendas and compiling documents for meetings
  • Typing, compiling and preparing reports, presentations and correspondence
  • Implementing and maintaining procedures/administrative systems for the CM
  • Liaising with staff, suppliers and clients on behalf of the CM
  • Collating and filing expenses for the CM
  • Administering miscellaneous tasks to support the Country Manager, which will vary according to the business area and to the manager's remit
  • Reviewing and prioritising all incoming emails, telephone calls and wide variety of internal and external enquiries and handling them when appropriate
  • Preparing presentations for meetings and conferences
  • Monitoring, organising and maintaining the CM's diary and making appointments in Outlook
  • Producing documents, briefing papers, SOPs, reports and presentations
  • Carrying out a broad range of administrative duties to include expenses, processing invoices, raising Purchase Orders, electronic and paper filing
  • Providing general assistance to CM during meetings / presentations
  • Communicating with the general staff on the CM's behalf and coordinating logistics with high-level meetings both internally and externally
  • Managing travel arrangements for business and personal activities of the CM.


Person specifications:

  • Significant experience operating as a PA or Executive Assistant to a senior management team with strong administration and organisational skills.
  • Skill in composing letters, drafting proposals and preparing presentations with an excellent command of the English language.
  • Excellent organisation skills
  • Detail-orientated
  • Ability to understand the business functions with all round commercial knowledge.
  • The ability to communicate at all levels, building relationships whilst maintaining professionalism and sensitivity when dealing with colleagues at all levels.
  • Dealing with external customers/partners
  • Enthusiasm, initiative and a pragmatic approach to problem solving.
  • Experience of minute taking at a senior level.
  • Intermediate levels of proficiency with Microsoft Office programmes.
  • Ability to prioritise and diplomacy.
  • Discretion and confidentiality is essential.