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Executive Assistant

Job Title: Executive Assistant
Contract Type: Full Time
Location: Hertfordshire, England
Salary: £50000 - £60000 per annum
Start Date: ASAP
REF: 3642_1646146522
Contact Name: Harriet Lancelotte
Contact Email:
Job Published: 9 months ago

Job Description

We are working with an innovative company who deliver a unique, seamless approach to bringing life-changing medicines to patients around the world. They are looking for strong Executive Assistant to provide support to the CEO & The Executive Leadership Team.

You will need to be highly organised, a proactive problem solver with exceptional communication skills and meticulous attention to detail.

This company offer a culture that is friendly, flexible and supportive, where all staff are encouraged to grow, develop and exceed their expectations. This company offers hybrid working.

Main Responsibilities will include:

  • Provide support to the CEO, Executive Leadership Team, and the Board - maintaining and refining internal processes.
  • Plan and manage work to ensure the Executive Leadership Team's priorities are met, organisational goals are achieved, and best practices upheld.
  • Organising diaries and setting up meetings for the CEO.
  • Managing global travel arrangements for the CEO and other Senior Management.
  • Sourcing and arranging suitable venues for meetings and conferences, and restaurants.
  • Creating letters, and other documentation.
  • Creating presentations on behalf of the CEO.
  • Manage and mentor a Junior Executive Assistant.
  • Sitting at Executive meetings, produce agendas and minutes.
  • Determine which emails, reports, telephone calls, etc, need to reach the CEO and which do not.
  • Selecting and organising corporate entertaining.
  • Handling expenses for the CEO and Board Director.

Person Specifications:

  • Previous experience in a similar role, supporting the CEO of a medium or large enterprise.
  • Be confident, highly organised with strong interpersonal skills with the ability to communicate with people at all levels.
  • Ability to multi-skill and effectively prioritise.
  • Public Listed Company experienced highly preferable.
  • Experienced in producing high-level presentations.
  • Experience overseeing budgets and expenses
  • Proficient knowledge of Excel and expense systems preferred.
  • Experience developing internal processes and filing systems.