Job Description
A unique opportunity has arisen for our client, a successful retail group, as a P.A. to assist the Chairman's Private Office. This PA role will to be assist the Head of the Chairman's office to deliver a full service to the Chairman and other Key Directors ensuring a smooth and efficient service This role is based in Wimbledon in their prestigious head office.
This position would be perfect for an individual with a strong Secretarial/P.A. background in a fast-paced retail business, who can sustain strong working relationships and has high standards at all times. Previous experience in a similar role is essential.
Main responsibilities will include:
- Extensive diary management (using Google Docs)
- Excellent inbox management and prioritisation
- Proactively identifying any changes needed in the Chairman's diary, which changes daily
- Ensure all bookings in the diary are accurate and up to date
- Ensure that any visitors for the office are warmly welcomed and that security is notified ahead of their visit
- Book diary, travel and meetings for the Chairman and his family which includes UK and International travel and accommodation
- Manage and deal with incoming and outgoing correspondence
- Support the planning and delivery of projects and initiatives
- Compile board reports as and when required
- Prepare presentations
- Chase for information/gather data on a regular basis
Person requirements:
- Background of strong Secretarial/P.A. in a very fast-moving business ideally within a Fashion retail enviroment
- Proven advanced level secretarial skills; ideally touch typing of 55-80 wpm
- Proven experience of diary and time management for individuals with multiple "roles" or more than one senior manager
- Very high level of accuracy and excellent literacy/numeracy
- Good knowledge of London would be advantageous
- A polished self-confident individual who will be able to establish and sustain strong working relationships
- Excellent written & oral communication
- 'Can-do' attitude & ready to get involved at all times & a team player
- Fast learner - adapting to new processes in rapid change climate
- Flexible, happy to pick up and deliver a wide range of projects or tasks
