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Executive PA

Job Title: Executive PA
Contract Type: Full Time
Location: London, England
Salary: Up to £55000 per annum
REF: 2965_1594140692
Contact Name: Georgia Hanley
Contact Email:
Job Published: almost 2 years ago

Job Description

We are looking for an Executive PA to the CEO of a large global apparel and manufacturing company. This is an exciting, challenging and but immensely rewarding job in a highly renowned international fashion company. The successful candidate will be the CEO's right-hand person; and should be comfortable taking on a mixture of personal and professional work. The right person must be unflappable pro-active with high attention to detail. Determined, confident with a can-do attitude coupled with previous experience working for a high-profile executive and not be phased by working to tight deadlines and taking on a varied workload.

Key responsibilities will include:

  • Run the offices of the CEO and provide administrative and secretarial support.
  • Manage an extremely busy complex diary across multiple time zones
  • Manage communications with international associatesdaily & communicate effectively and efficiently with all levels of management both internally and externally
  • Organise complex multi stop travel arrangements, events, board meetings, management meetings, collation of agenda's reports and presentations.
  • Ensure the CEO is in possession of all relevant information in advance of meetings
  • Prepare papers & reports, conduct additional research where necessary.
  • Arrange all internal and external meetings/calls/VCs across different time zones
  • Liaise with the recruitment agencies
  • Follow up on staff actions agreed at meetings with the Directors.
  • Schedule and confirm all internal business review and common calls as and when requested by Finance department.
  • Process, check and return all the documentation as and when requested by overseas based companies
  • Register CEO and Business Heads for supplier conferences as and when requested, liaise with suppliers regarding any arrangements / requests that might become necessary.
  • Ensure that CEO'S homes are well maintained - including organising and overseeing all the repairs as well as calling out contractors.
  • Process all household invoices and arrange for payment of any household bills and expenses
  • Coordinate travel arrangements for CEO
  • Research and book family holidays.
  • Organise events, dinner parties, on-site catering, charity events,
  • Oversee vehicle maintenance
  • Book restaurants and other entertainment

Person specification:

  • Extensive experience within a PA/EA role at Senior Level
  • Exceptionally strong written and verbal communication skills
  • Superior organisational skills and be able toprioritize a busy workload and work independently
  • Total Confidentiality is essential
  • Excellent problem solving skills
  • Strong Negotiation skills
  • This role requires someone who is tactful, super-efficient and flexible with a 'can do' attitude
  • Detail Oriented
  • Able to Multi-Task
  • Driving license and access to a vehicle are desirable
  • Excellent computer skills - MS word/outlook/excel/PowerPoint
  • Degree Qualified