Job Description
I am currently partnered with a wonderful luxury fashion and homeware brand growing rapidly. I am seeking an EA to support the CEO of this fun, creative and vibrant company.
Main Responsibilities will include:
- Manage CEO's calendar by seamlessly scheduling all meetings, appointments, and travel
- Assisting CEO with special projects, presentations, reports and admin tasks
- Handle on-site meetings, to include, room set-up, catering, prepping digital and hardcopies of meeting materials
- Complete reports and documentation for CEO & board
- Handle CEO's meeting and travel arrangements
- Coordinate team activities and events
- Manage CEO's expense filing & reporting
- Assist with ordering and prep for events
- Supplier Management
- Support on any admin-related tasks
- Manage project timelines and follow-up with team members and external contacts where required
- Liaise with other staff members and external contacts on behalf of CEO
- Collate weekly and monthly reports from team
- Handle HR and recruitment duties, including on-boarding new staff members and providing training where necessary
- Manage email, phone, and in-person communication with professionalism and efficiency
- Prepare meeting agendas, perform research for meetings, and take minutes, follow up on key take-aways from the meetings
- Assist CEO with personal tasks when required
Person Specification:
- 2-3+ years of experience as a PA or EA
- Passion for a nature and an animal lover would be ideal!
- Excellent organisational skills
- Excellent communication skills with the ability to clearly articulate needs and prioritise effectively
- Working knowledge of the industry and brand landscape
- Excellent verbal, analytical, organisational, and written skills
- Experience working with a team in a fast-paced setting
- Ability to work under pressure
- Interest in luxury design / interiors /
- Proficiency in Microsoft Office, and an ability to pick up software such as task management tools
- Hard working with a positive attitude
- Open-minded and flexible - able to respond to changing circumstances and keep a cool head under pressure
- Problem solver with a common sense approach
- Adept at working across multiple projects, highly motivated with the ability to plan, work and manage your own time with a high degree of independence and autonomy
- Team player with a professional and friendly attitude
- Be proactive and find or be the solution to a problem
