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HR and Payroll Administrator

Contract Type: Full Time
Location: London
Salary: £32000 - £33000 per annum + plus bonus
REF: 3711_1652367409
Contact Email:

Job Description

I am seeking an HR and Payroll administrator to join a hugely respected global retail leader. You will be part of a high performing, supportive and positive team. This company offers training, progression and brilliant career prospects. You will have existing HR experience with exposure to payroll.

Key Responsibilities will include:

Human Resources

  • Maintain the HR system in respect of current employees, starters, leavers, transfers, salary reviews, job role changes etc.
  • Manage and co-ordinate all Payroll and HR administration
  • Create and administer offer of employment letters, contracts of employment, changes in employment contracts, coordinate the issuing of company policies and procedures
  • Manage and coordinate employee benefit provisions updating brokers and external payroll
  • Manage the HR administration process from start to finish including references, right to work checks, on boarding and off boarding
  • Provide first line support to employee and line manager on HR/Payroll queries
  • Manage the HR and payroll archiving including regular archiving of leavers and past payroll folders
  • Manage the company car fleet - ensure fleet details are up to date, ordering new cars, arranging collections, extending contracts, liaise with CFO and fleet alliance to ensure terms are up to date, ensure car handbook is up to date with new legislation and filing information to HMRC
  • Coordinate Learning and Development trainings
  • Provide HR reporting - headcount, gender pay gap report, salary reports, absence reports
  • Manage HR and payroll system - ensure data between HR BP's and payroll is up to date with leavers, starts and any ad hoc duties, ensure trackers are up to date, ensure timesheet data is completed each week
  • Ensure physical and electronic files are up to date and procedures are standardised to support the payroll and HR audit each year


  • Manage and administer the UK and Republic of Ireland in-house end-to-end payroll
  • Process and manage tax year end for UK and Ireland
  • Carry out all processes relating to the payroll system, ensuring all payroll deadlines are met
  • Ensure all HR payroll related information is kept up to date and all employees are paid correctly
  • Ensure all payroll related functions are processed within the deadlines i.e. P45's, P11D's and pension contributions
  • Manage company benefits - keep health insurance policy up to date with new starters and leavers, process P11D's at the end of the tax year, ensure cars are updated in the system to process at the end of the year
  • Manage and respond to all matters and queries relating to payroll
  • Coordinate payroll / update HR as required / Maintain payroll databases.

Person Specification:

  • Exceptional attention to detail and communication skills
  • Experience in an HR role with some exposure to payroll
  • Computer literate particularly within Excel. It is essential you can operate at Intermediate level i.e. V Look Ups, Pivot tables
  • Take ownership and responsibility of your tasks and deadlines
  • Manage your time and organise your workload to ensure you meet deadlines and targets
  • Have a positive working attitude and be willing to help and assist colleagues in all Payroll and HR related matters