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PA to Directors - Retail Brand

Job Title: PA to Directors - Retail Brand
Contract Type: Full Time
Location: London, England
Salary: Up to £35000 per annum
REF: 1833_1528296639
Contact Name: Shelley Pinto
Contact Email:
Job Published: 7 months ago

Job Description

A unique opportunity has arisen for our client, a successful retail group, as a P.A. to assist the Head of Chairman’s Private Office. In addition to general PA duties, this role will also involve some PR and social media assistance to the Directors and the brand. This role is based in their prestigious head office in South West London. Previous experience working for a brand/retail organisation in a similar role is essential.

This position would be perfect for an individual with a strong PA background who also has a keen interest in PR and social media experience in a fast-paced business, who can sustain strong working relationships and has high standards at all times. Previous experience in a similar role is essential.

Main responsibilities will include:

  • Extensive diary management (using Google Docs)
  • Excellent inbox management and prioritisation
  • Proactively identifying any changes needed in the directors diaries
  • Ensure all bookings in the diary are accurate and up to date
  • Involvement with some Pr for the company
  • Updating Directors social media accounts
  • Ensure that any visitors for the office are warmly welcomed and that security is notified ahead of their visit
  • Book diary, travel and meetings for the Chairman and his family which includes UK and International travel and accommodation
  • Manage and deal with incoming and outgoing correspondence
  • Support the planning and delivery of projects and initiatives
  • Compile board reports as and when required
  • Prepare presentations
  • Chase for information/gather data on a regular basis

Person requirements:

  • Background of strong Secretarial/P.A. in a very fast-moving business ideally within retail or financial services
  • Proven advanced level secretarial skills; ideally touch typing of 55-80 wpm
  • Proven experience of diary and time management for individuals with multiple “roles” or more than one senior manager
  • Very high level of accuracy and excellent literacy/numeracy
  • Good knowledge of London would be advantageous
  • A polished self-confident individual who will be able to establish and sustain strong working relationships
  • Excellent written & oral communication
  • ‘Can-do’ attitude & ready to get involved at all times & a team player
  • Fast learner – adapting to new processes in rapid change climate
  • Flexible, happy to pick up and deliver a wide range of projects or tasks