Job Description
We are seeking a Private PA who is a highly organised and discreet individual for a CEO/Founder of a prestigious fragrance wholesale business in the UK. The successful candidate will be responsible for providing private support to the CEO as well as business support as needed. Working in a fast-paced organisation, the right person will be passionate, have high standards and flexible.
Main responsibilities will include:
* Maintain the highest level of confidentiality adhering to policies and procedures.
* Manage diary by scheduling, prioritising, and managing appointments.
* Liaising on behalf of the CEO including staff, suppliers, and clients
* Maintain effective communication and working relationships with all stakeholders external and internal
* Booking and arranging travel, transport, and accommodation
* Organising meetings, appointments, and events as necessary
* Attending meetings and taking accurate notes
* Collating and filing expenses on behalf of the CEO
* Organising orders and communicating effectively with the business operations
* General office administration duties
* Providing personal assistance to the CEO
Person specification:
* Proven experience working as a PA in both business and personal manner.
* Relevant Qualifications in business administration or related field.
* Excellent planning and organisational skill
* Advanced Excel, proficient numerical and analytical skills.
* Strong influencing and negotiation skills
* Exceptional interpersonal and networking skills
* High levels of drive, passion, and motivation to succeed.
* Solution focused with excellent problem-solving skills
* Flexible and adaptable approach to work
